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Project Admin Officer at Food Concepts Plc

by Sammy
vacancy

Job Purpose

  • To oversee and perform administrative functions concerned with a project

Core Responsibilities and Key Result Areas

Project Administration

  • Ensure project’s administrative and financial activities comply with rules and regulations
  • Support development and preparation of result – oriented work plans, critical paths and other project management tools
  • Provide support to the implementation of the internal standard operating procedures
  • Coordinate the arrangement of appointments and meetings, including compilation of briefing and presentation materials, speeches, ground information and documentation
  • Provide translation of simple correspondence and act as an interpreter and take meeting minutes if required
  • Support preparation of budgets and provide information for audit needs
  • Arrange travel and hotel reservations, obtain necessary travel authorizations as required
  • Provide administrative support to organization on conferences, workshops and retreats as required;
  • Maintain an up-to-date list of inventory of the project and support annual physical verification by checking the accuracy of records and location of property;
  • Act as a custodian for the management of project stationary supplies including maintenance of stock list of stationary, distribution of stationary as required and keeping the log of distribution
  • Maintain filing system ensuring safekeeping of confidential materials and documents

Key Performance Indicators

  • Estimate of project completion
  • Deviation of planned budget
  • Percentage of milestone missed
  • Cost variance

Knowledge Requirements

  • Good knowledge of administrative rules and regulations
  • Knowledge of Project Management
  • Knowledge of Time Management
  • Demonstrates Supervisory skills

Job Specifications

  • A minimum of a Bachelor’s degree in Business administration, Public administration or related field is required.
  • Possession of any relevant certification is an added advantage
  • Minimum of 2 years’ experience in similar role

Decision Expectations

  • Provide effective administrative and logistics support to the project in compliance with rules and regulations policies and strategies
  • Maintain filing system ensuring safekeeping of confidential materials and document
How to Apply
Interested and qualified? Go to Food Concepts Plc on career2.successfactors.eu to apply

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