Admin Assistant at DM Holdings

Responsibilities

• Monitor and track stocks of office supplies, initiating orders as needed to maintain adequate inventory levels.
• Supervise office assistant, ensuring adherence to company policies and standards.
• Ensure basic facilities (e.g., generators, lights, water) are operational and well-maintained to support daily operations.
• Ensure compliance with government regulations, and environmental, health, and security standards within the store premises.
• Maintain a safe working environment for staff and a welcoming atmosphere for customers. Manage office documents, including reports, memos, emails, letters, and invoices, both in hard and soft copies.
• Work with HR to effectively manage direct reports. Vehicle Management
• Supervise drivers and security personnel, ensuring adherence to company policies and standards.
• Coordinate vehicle inspections to ensure compliance with safety and regulatory standards. Develop and implement efficient routes for deliveries and pickups to optimize fuel consumption and minimize transit times.
• Monitor fuel consumption and maintain accurate records of fuel usage for each vehicle. Oversee vehicle maintenance schedules, including scheduling regular servicing, repairs, and inspections to prevent breakdowns and ensure roadworthiness.
• Manage vehicle insurance policies, including renewals, claims processing, and maintaining up-to-date insurance documentation.
• Coordinate with vendors and service providers for vehicle repairs, maintenance, and other related services.
• Investigate and resolve any vehicle-related incidents, accidents, or complaints promptly and in compliance with company protocols.
• Stay updated on relevant regulations, laws, and best practices related to vehicle management, transportation, and safety standards.

Requirements

• Applicants must possess minimum of a First Degree in any field with 1 – 2 years work experience.
• Not above 27 years of age
• Interested candidates must reside around Ikeja, Lagos.