Admin/HR Officer at Mobile Screens and Sound Limited

JOB SUMMARY

To guarantee that the HR/Admin department runs efficiently, the Admin/HR Officer will supply complete administrative support to the company and staff. Oversee and administer the day-to-day activities of the office ensuring efficient office operations is carried out. Assist the HR manager with all HR related issues.

GENERAL DUTIES & RESPONSIBILITIES

ADMIN

• Assisting, supervising and overseeing all admin aspects of company
• Provide a detailed report to the Head. HR/Admin on all items purchased for Admin duties.
• Serves as an intermediary to convey the issues or problems so that the work atmosphere remains congenial ensuring better efficiency and productivity.
• Provides assistance and support to the office HR/Admin manager in problem solving, project planning and management, and development and execution of stated goals and objectives.

HUMAN RESOURCES

• Provide general administrative support to HR Department and if need be, other departments.
• Arrange and maintain office supplies and equipment.
• Correspond with, receive calls from and program HR meetings and appointments.
• Be an employee contact for prompt dealing with questions or problems.
• Help in organizing employee relationships events aimed at boosting the good working environment.
• Perform any other related duties assigned by the HR manager
• Join in on-going improvement activities conducted within the Admin department.

Core Duties and Responsibilities

ADMINSTRATIVE DUTIES:

• Management of office equipment and infrastructure to ensure the office is running effectively.
• Ensure proper procurement of stationary for staff and meetings/workshops and assets for the office.
• Organize and schedule meetings and appointments
• Assist in the submission and reconciliation of expense reports.
• Assist in the preparation of correspondence, memos, reports, presentations, and emails to local counterparts, donors or other related offices or agencies in relation to the office operations.
• Oversee and facilitate resources management and administration procedures and documentation for the HR/Admin Manager.

HUMAN RESOURCES DUTIES.

• Conduct thorough guarantor checks for new employees.
• Ensure health check for new employee is carried out promptly.
• Verify the authenticity and accuracy of information provided by guarantors.
• Maintain detailed records of guarantor checks for compliance and audit purposes.
• Assist with daily HR tasks including recruitment, on-boarding, performance management, and employee relations.
• Prepare HR documents such as employment contracts, offer letters, and termination letters.
• Oversee the prompt verification of guarantors for new employee.
• Support the HR Manager in implementing HR policies and procedures.
• Coordinate the recruitment process, including Job postings, candidate screenings, and interview scheduling.
• Facilitate the onboarding process of new hires, ensuring they have necessary resources and information to integrate successfully into the company
• Conduct new employee orientations and ensure completion of all onboarding documentation
• Maintain accurate and up-to-data employee records, including personal information, employment history, and performance evaluations.
• Ensure compliance with data protection regulations and confidentiality requirements.
• Manage the documentation and filing system, ensuring all HR records are properly stored and easily retrievable.
• Assist in the development and implementation of performance appraisal systems.
• Provide support in the administration of performance reviews and feedback sessions.
• Assist the HR Manager to track and document employee performance and development plans.
• Coordinate employee training and development programs.
• Work with the HR Manger to design and implement appropriate training solutions.
• Maintain records of training activities and employee progress.
• Ensure compliance with all company policies, procedures, and relevant labor laws.
• Prepare regular reports on HR metrics, including recruitment, turnover, and employee satisfaction.
• Conduct regular audits to ensure adherence to HR policies and regulatory requirements.

KEY PERFORMANCE INDICATOR

• The accuracy and completeness of Guarantor checks conducted.
• The time taken to prepare and deliver HR documentation.
• Proper procurement of stationeries and office equipment.
• Timely and accurate weekly & monthly reports.
• Proper monitoring of office assistant to ensure the effective cleaning and dispensing of toiletries.
• Ensuring the Lotto office is effectively run and clean at all times
• Proper negotiation for purchases and ensuring cost reduction is achieved
• Timeliness and proper execution of administrative duties
• The accuracy and organization of HR and administrative documentation.
• The average time taken to resolve employee queries and concerns.

QUALIFICATIONS & EXPERIENCE

• First Degree in Human Resources, Business Administration, or related field
• Should be well-versed with MS office and other software applications.
• 1-2 years’ post-graduation experience
• Male candidate Preferred.

KNOWLEDGE & SKILLS REQUIRED

• Excellent communication and people management skills, as well as strong time management and budgeting skills.
• Strong problem-solving skills, decision making skills and an innovative approach to technical problems.
• Strong understanding of HR principles and practices
• Excellent organization and Multitasking skills
• Attention to detail and a high level of accuracy
• Ability to maintain confidentiality and handle sensitive information.