Salary Range: ₦100,000 – ₦150,000/month
JOB SUMMARY
To guarantee that the HR/Admin department runs efficiently, the Admin/HR Officer will supply complete administrative support to the company and staff. Oversee and administer the day-to-day activities of the office ensuring efficient office operations is carried out. Assist the HR manager with all HR related issues.
GENERAL DUTIES & RESPONSIBILITIES
ADMIN ·
- Assisting, supervising and overseeing all admin aspects of company
- Provide a detailed report to the Head. HR/Admin on all items purchased for Admin duties.
- Serves as an intermediary to convey the issues or problems so that the work atmosphere remains congenial ensuring better efficiency and productivity.
- Provides assistance and support to the office HR/Admin manager in problem solving, project planning and management, and development and execution of stated goals and objectives.
HUMAN RESOURCES
- Provide general administrative support to HR Department and if need be, other departments.
- Arrange and maintain office supplies and equipment.
- Correspond with, receive calls from and program HR meetings and appointments.
- Be an employee contact for prompt dealing with questions or problems.
- Help in organizing employee relationships events aimed at boosting the good working environment.
- Perform any other related duties assigned by the HR manager
- Join in on-going improvement activities conducted within the Admin department.
- core duties and responsibilities
ADMINSTRATIVE DUTIES:
- Management of office equipment and infrastructure to ensure the office is running effectively.
- Ensure proper procurement of stationary for staff and meetings/workshops and assets for the office.
- Organize and schedule meetings and appointments
- Assist in the submission and reconciliation of expense reports.
- Assist in the preparation of correspondence, memos, reports, presentations, and emails to local counterparts, donors or other related offices or agencies in relation to the office operations.
- Oversee and facilitate resources management and administration procedures and documentation for the HR/Admin Manager.
HUMAN RESOURCES DUTIES.
- Conduct thorough guarantor checks for new employees.
- Ensure health check for new employee is carried out promptly.
- Verify the authenticity and accuracy of information provided by guarantors.
- Maintain detailed records of guarantor checks for compliance and audit purposes.
- Assist with daily HR tasks including recruitment, on-boarding, performance management, and employee relations.
- Prepare HR documents such as employment contracts, offer letters, and termination letters.
- Oversee the prompt verification of guarantors for new employee.
- Support the HR Manager in implementing HR policies and procedures.
- Coordinate the recruitment process, including Job postings, candidate screenings, and interview scheduling.
- Facilitate the onboarding process of new hires, ensuring they have necessary resources and information to integrate successfully into the company
- Conduct new employee orientations and ensure completion of all onboarding documentation
- Maintain accurate and up-to-data employee records, including personal information, employment history, and performance evaluations.
- Ensure compliance with data protection regulations and confidentiality requirements.
- Manage the documentation and filing system, ensuring all HR records are properly stored and easily retrievable.
- Assist in the development and implementation of performance appraisal systems.
- Provide support in the administration of performance reviews and feedback sessions.
- Assist the HR Manager to track and document employee performance and development plans.
- Coordinate employee training and development programs.
- Work with the HR Manger to design and implement appropriate training solutions.
- Maintain records of training activities and employee progress.
- Ensure compliance with all company policies, procedures, and relevant labor laws.
- Prepare regular reports on HR metrics, including recruitment, turnover, and employee satisfaction.
- Conduct regular audits to ensure adherence to HR policies and regulatory requirements.
KEY PERFORMANCE INDICATOR
- The accuracy and completeness of Guarantor checks conducted.
- The time taken to prepare and deliver HR documentation.
- Proper procurement of stationeries and office equipment.
- Timely and accurate weekly & monthly reports.
- Proper monitoring of office assistant to ensure the effective cleaning and dispensing of toiletries.
- Ensuring the Lotto office is effectively run and clean at all times
- Proper negotiation for purchases and ensuring cost reduction is achieved
- Timeliness and proper execution of administrative duties
- The accuracy and organization of HR and administrative documentation.
- The average time taken to resolve employee queries and concerns.
QUALIFICATIONS & EXPERIENCE
- First Degree in Human Resources, Business Administration, or related field
- Should be well-versed with MS office and other software applications.
- 1-2 years’ post-graduation experience
- Male candidate Preferred.
KNOWLEDGE & SKILLS REQUIRED
- Excellent communication and people management skills, as well as strong time management and budgeting skills.
- Strong problem-solving skills, decision making skills and an innovative approach to technical problems.
- Strong understanding of HR principles and practices
- Excellent organization and Multitasking skills
- Attention to detail and a high level of accuracy
- Ability to maintain confidentiality and handle sensitive information.
How to Apply
Interested and qualified candidates should forward their CV to: recruitment@mobilescreensng.com using the position as subject of email.