Admin Officer / Executive Assistant at Pause Factory

Job Description

• Act as the point of contact between the MD and internal or external stakeholders.
• Provide administrative assistance, such as writing and editing emails, drafting memos and preparing communications on behalf of MD’s office.
• Maintain comprehensive and accurate corporate records, documents, and reports.
• Manage office supplies stock and place orders.
• Prepare regular reports on expenses and office budgets
• Act as an office manager by keeping up with office supply inventory and utilities.
• Organize meetings including scheduling, sending reminders, and organizing refreshments when necessary.
• Take minutes during meetings.
• Manage the MD’s day-to-day calendar, including making appointments and prioritizing the most sensitive matters.
• Support MD in handling basic bookkeeping tasks.
• Make travel and accommodation arrangements for MD and Staff.
• Oversee the performance of other clerical staff
• Support MD in the preparation of reports and presentations
• Organize and maintain the office filing system
• Any other task assigned.

Requirements

• Interested candidates should possess a Bachelor’s Degree in relevant fields
• Experience- 3-4 years (Previous experience is key).

Working Knowledge, Skills Competencies and Attributes:

• Time Management.
• Good communication skills.
• Strong Organization and ability to Multitask.
• Problem-Solving.
• Strong Confidentiality.
• Attention to detail.
• Good IT skills.