Administrative Manager at Polaris Digitech Limited

Job Description

• Develop procurement strategies that are inventive and cost-effective.
• Source and engage reliable suppliers and vendors.
• Negotiate with suppliers and vendors to secure advantageous terms.
• Build and maintain long-term relationships with vendors and suppliers.
• Approve purchase orders and confirming delivery of goods and services.
• Monitor all lease agreements and give adequate notification of expiration.
• Responsible for the maintenance of office buildings and vehicles in line with the company’s standards and to constantly review maintenance agreements to improve efficiencies.
• Ensure all company property and vehicles are properly insured.
• Provide a safe, clean, and comfortable working environment for staff and visitors.
• Coordinate the hotel accommodation, expatriate quota allocation and permits processing, airport protocol arrangements, etc.
• Coordinate all expatriate matters with respect to the invitation and arrival of guests, processing of STR visas and residence permits on arrival, etc

Requirements

• Bachelor’s Degree in Supply Chain Management, Logistics, Business Administration or relevant qualifications
• Minimum of 5 years’ experience in administrative/ procurement role
• In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
• Proficient in Microsoft Office and G Suite
• Management and leadership skills.
• Highly organized and detail oriented.
• Excellent analytical and problem-solving skills.
• Useful work experience in a structured firm is an advantage.
• Good knowledge and understanding of procurement processes, policy, and systems.