Assistant Administrative Officer – NYSC Corps Member at ZIP Automations

Job Summary:

As an Assistant Administrative Officer, you will provide essential support to our administrative department, ensuring smooth and efficient daily operations. Your role will involve a range of administrative tasks, including document management, correspondence handling, scheduling, and general office support. The ideal candidate will be a proactive and resourceful professional who thrives in a fast-paced environment.

Responsibilities:

• Assist in managing day-to-day administrative operations, ensuring efficient office functioning.
• Maintain accurate and up-to-date records, including filing, scanning, and organizing documents.
• Handle incoming and outgoing correspondence, emails, and calls, redirecting them as appropriate.
• Coordinate and schedule meetings, appointments, and travel arrangements for team members.
• Prepare reports, presentations, and other documents as requested.
• Assist with financial administration, such as processing expenses and maintaining budget records.
• Support HR functions, including onboarding new employees and maintaining employee records.
• Monitor office supplies inventory and place orders when necessary.
• Collaborate with colleagues to ensure effective cross-departmental communication and coordination.
• Provide general administrative support, such as, data entry, and other ad-hoc tasks.

Requirements:

• Should be an NYSC Corps member just commencing the National youth service.
• Bachelor’s degree in Business Administration or a related field (or equivalent experience).
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong attention to detail, ensuring accuracy in all administrative duties.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional verbal and written communication skills.
• Ability to work independently and collaboratively as part of a team.
• High level of professionalism, integrity, and confidentiality.
• Flexibility and adaptability to handle multiple tasks and meet deadlines.
• Strong problem-solving and decision-making skills.