Bio-Medical Officer at R-Jolad Hospital

Position Summary:

• The Biomedical Officer is responsible for ensuring the safe and effective use of medical devices and equipment within the hospital.
• This role involves the maintenance, calibration, troubleshooting, and repair of biomedical equipment to ensure compliance with safety and regulatory standards.

Core Working Relationships/Key Stakeholders

Internal On-Site

• Procurement department, Clinical department, IT team, Facility department, Finance department, etc.

External

• Vendors and suppliers, Accreditation organizations, Insurance organization, Technical experts, Regulatory Authorities, etc.

Accountabilities:

• Shall work with and under the supervision of the Lead, Bio-Medical.

Key Responsibilities

• Conduct regular performance checks and functionality tests on biomedical equipment to ensure they operate within manufacturer specifications.
• Identify and address any deviations in performance to prevent equipment failure during clinical use. Monitor equipment usage, lifecycle status, and obsolescence risks to inform procurement decisions, replacement strategies, and budget planning.
• Develop and implement a preventive maintenance schedule for all biomedical equipment, ensuring timely servicing to minimize downtime.
• Plan and mitigate financial risks associated with equipment breakdowns by ensuring that preventive maintenance is performed according to schedule.
• Perform calibration of medical devices to ensure accuracy and precision in measurements, which is vital for patient diagnosis and treatment.
• Document calibration results and make necessary adjustments to maintain optimal performance.
• Diagnose and repair equipment malfunctions promptly, minimizing the impact on clinical operations.
• Manage an allocated budget for equipment maintenance, repairs, and upgrades, ensuring that expenditures are within approved limits and justified by operational needs.
• Negotiate maintenance costs and service agreements, especially in cases where specific budgets are not provided.
• Ensure all biomedical equipment complies with relevant local, national, and international quality and safety standards, such as those set by regulatory bodies (e.g., ISO, FDA).
• Keep abreast of changes in regulations and implement necessary updates to equipment management practices.
• Maintain comprehensive records of all equipment-related activities, including maintenance logs, calibration reports, and repair histories.
• Prepare and submit quality assurance reports to supervisor, highlighting compliance levels and any areas of concern.
• Lead investigations into equipment-related incidents or failures, conducting root cause analysis to identify underlying issues.
• Implement corrective actions and preventive measures to avoid recurrence and enhance equipment reliability.
• Work closely with equipment vendors and third-party service providers to ensure they meet the hospital’s quality standards in terms of equipment performance, service quality, and compliance.
• Evaluate vendor performance and provide feedback to ensure continuous improvement in service delivery.
• Provide support services for the management of medical gas supplies, including the projection of needs and ensuring effective management to support clinical operations.

Qualifications and Competencies

• Bachelor’s degree in Biomedical Engineering, Electrical Engineering, or related field required;
• Competence in managing and optimizing budgets for equipment maintenance, repairs, and upgrades.
• Competence in quickly identifying the root cause of equipment issues and developing practical solutions.
• Competence in aligning equipment management with the hospital’s overall goals and objectives, ensuring that technology supports patient care.

Experience

• Previous experience in biomedical engineering, medical device maintenance, or healthcare technology management preferred.
• Knowledge of medical equipment principles, biomedical technology, and regulatory requirements.
• Strong technical skills in equipment troubleshooting, repair, and maintenance techniques.

Key Skills

• In-depth knowledge of biomedical equipment, including diagnostic, therapeutic, and monitoring devices.
• Proficiency in using diagnostic tools, software, and equipment calibration techniques.
• Strong organizational skills to manage multiple tasks, including maintenance schedules, repairs, and equipment inventories and upgrades.
• Excellent verbal and written communication skills for collaborating with clinical staff, vendors, and regulatory bodies.
• Ability to clearly explain technical concepts to non-technical staff and provide training on equipment use.
• Precision in conducting equipment inspections, calibrations, and maintenance tasks.
• Thoroughly maintaining accurate records, documentation, and compliance with quality standards.
• Skill in training clinical staff on the proper use and care of biomedical equipment.
• Strong relationship management skills for working with equipment vendors, service providers, and internal stakeholders.
• Ability to evaluate vendor performance and ensure they meet the hospital’s quality and service standards.

Personal Qualities

• Honest and ethical behavior in all professional interactions.
• Commitment to maintaining the highest standards of integrity, confidentiality, and ethical conduct, particularly in relation to patient safety and data security.
• Flexibility to adapt to new technologies, changing regulations, and evolving clinical needs.
• Willingness to work in a fast-paced and sometimes high-pressure environment, responding effectively to emergencies and equipment failures.
• High level of precision and accuracy in performing technical tasks and maintaining equipment.
• Ability to collaborate and communicate openly, fostering a cooperative and supportive work environment.
• Dependability in managing responsibilities, meeting deadlines and ensuring that equipment functions optimally.
• Strong sense of accountability for the quality and safety of biomedical equipment.
• Ability to remain calm and focused under pressure, particularly when dealing with critical equipment failures.
• Commitment to supporting clinical staff and ensuring that equipment issues do not disrupt patient care.
• Ability to anticipate and meet the needs of healthcare providers, contributing to a positive patient care experience.