Confidential Secretary at Bible Society of Nigeria

Key Responsibilities

The successful candidate will among others do the following:

• Type mail-able documents that are error free for operational/administrative use.
• Process, manage and coordinate relevant documents, data/information and other resource tools relating to the activities of the department.
• Maintain accurate and up-to-date staff records and databases.
• Handle confidential and sensitive information with the utmost discretion and confidentiality in line with the Society’s policy.
• Coordinate and schedule interviews, recruitment processes, and orientations for new hires.
• Act as a liaison between the HR Manager and other departments, employees, and external clients
• Provide strategic secretarial functions to help achieve set goals.
• Perform general office duties such as filing (physically, and electronically) and managing office supplies.
• Take minutes during meetings and distribute to relevant parties.
• Strategic management of all relevant resource tools to drive the growth and achievement of set goals and objectives of the department.

Personnel Specifications

• Must have a National Diploma in Secretarial Administration, must be intelligent, firm, highly confidential, assertive, levelheaded, able to work under pressure, disciplined, quality and result driven.
• S/he must have a minimum cognate experience of 4 years in a structured setting.
• The individual must be someone with CAN DO spirit, highly organised, focused with excellent capacity and character for the job.
• Proficiency in MS Office, use of Corel Draw and other relevant software is required.
• Strong organisational and multitasking abilities
• Ability to prioritize tasks and meet deadlines.
• Discretion and trustworthiness when handling confidential information.
• S/he must possess excellent administrative and communication skills; must be a team player and able to coordinate team members to achieve the expected results.