Summary:
We are seeking a highly motivated and versatile Distribution Management System Operator who will be responsible for managing and overseeing the distribution of products to ensure timely and efficient delivery to customers, retailers. Your role is responsible for efficiently managing and optimising the distribution network.
This role encompasses overseeing inbound, outbound & logistics, maintaining real-time stock monitoring, generating purchase orders, and collaborating with sales teams to map territories. The DMS Operator ensures the seamless flow of products, enhances supply chain performance, and supports Trade Depot’s mission of delivering exceptional service to our customers.
Key Responsibilities:
Inbound and Outbound Management – System vs. Actual
- Monitor and manage the inbound and outbound shipments, ensuring the timely arrival of products and comparing expected schedules with actual deliveries.
- Collaborate with suppliers and carriers to resolve discrepancies and maintain transparency in the supply chain.
Purchase Order (PO) Management
- Generate purchase orders based on inventory levels, reorder points, and demand forecasts.
- Coordinate with suppliers and internal teams to ensure on-time delivery of products and cost-effective procurement.
Territory Mapping for Sales Representatives
- Work closely with the sales team to efficiently map territories, considering geographic data, customer locations, and sales objectives.
- Optimise sales representatives’ routes to maximise productivity and minimise travel time.
Stock Monitoring
- Continuously monitor stock levels and track inventory movements in real-time.
- Establish and manage reorder points for products to maintain optimal stock levels.
Flag Reorder Levels
- Implement automated systems or tools to flag products for re-order when they reach predetermined stock levels.
- Generate timely alerts and notifications for re-ordering, minimising stockouts and optimising inventory.
Others:
- Implement quality control measures to ensure product integrity throughout the distribution process.
- Continuously track and report key performance indicators (KPIs) related to distribution operations, such as delivery efficiency, order accuracy, and inventory turnover.
Qualifications
- Bachelor’s degree in supply chain management, logistics, or a related field.
- Proven experience in distribution and logistics, ideally within the fast-paced environment.
- Proficiency in utilising distribution management systems (DMS), software, and other supply chain tools.
- Strong organisational skills and attention to detail.
- Excellent communication and interpersonal abilities.
- Ability to work effectively under pressure and adapt to changing priorities.
- Familiarity with safety regulations and compliance requirements in distribution.
- Understanding of inventory management and procurement processes.