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Executive Assistant at Eye Foundation Hospital

by Sammy
vacancy

Position Summary

  • The Executive Assistant will be responsible for handling a wide range of administrative and executive support-related tasks and will be able to work independently with little or no supervision.
  • The Executive Assistant will interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.
  • Expert level written and verbal communication skills, strong decision-making ability and attention to detail are important in this position.

Responsibilities 

  • Progress the vision of assigned startup companies by implementing marketing/business development plans to targeted markets. Responsibilities include:
  • Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings
  • Answer phones and direct all incoming calls to appropriate party promptly and efficiently
  • Communicate and handle incoming and outgoing electronic communications on behalf of the President
  • Assist Chairman/CMD with preparation of presentation materials
  • Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
  • Assist in pipeline/forecast preparation and management
  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
  • Arrange travel schedule and reservations as needed, including expense reimbursement
  • Work closely with the President to coordinate and launch hard copy or email campaigns to consultants, clients and potential clients
  • Schedule tasks and coordinate with various team members
  • Administrator for all resources, products, equipment, and other shared office services
  • Additional duties as assigned by the Executive team

Internal:

  • Will work under and closely with the Executive team, but will also align with the broader direct and indirect EFH team.

External:

  • Will interface broadly across a wide spectrum of business and association staff at all levels. This will include current clients, potential start-up companies/associations, other regional colleges and universities, other private sector enterprise incubation centers, entrepreneurial projects & private sector businesses.

Position Requirments

  • Bachelor’s Degree in Business Administration or equivalent
  • 3 years’ experience in a similar role.
  • An MBA is an added advantage.

Demonstrated Skills / Knowledge:

  • Good business acumen
  • Strong communication skills, both verbal and written
  • Project management skills
  • Strong organizational skills
  • Ability to work in and build a team
  • Able to work independently but within strategic framework
  • Can handle many projects/assignments at the same time

Other Requirements:

  • Must be efficient at utilizing computer-based tools to accomplish tasks and communicate with others.
  • Light travel
How to Apply

Interested and qualified candidates should send their CV to: careers@eyefoundationhospital.com using the Job Title as the subject of the mail.

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