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Executive Assistant at Weststar Vehicle Care Limited

by Sammy
vacancy

About the role:

  • The Executive Assistant will provide high-quality executive assistance and administrative support to the CEO and MD.
  • You will deliver an efficient organizational and administrative service to the CEO and MD.
  • You will also perform, coordinate, manage, and oversee the calendar of the CEO and the MD.

Responsibilities

  • Coordinate daily management of the MD and CEO’s calendar and schedules
  • Update the MD and CEO on upcoming meetings and ongoing obligations.
  • Research and prepare documents for review by the MD/CEO.
  • Attend meetings with the MD and CEO where necessary.
  • Prepare for meetings and accurately record minutes of meetings.
  • Serve as an intermediary between CEO, MD/Manager, and third parties.
  • Read and analyze incoming memos, submissions, and distribute them as needed.
  • Make travel arrangements for the MD and CEO where applicable.
  • Perform office duties that include ordering supplies and managing a records database.
  • Receive and handle correspondence by sorting and evaluating them based on priority.
  • Provide general administrative support.

Requirements

  • Ability to always maintain strict confidentiality and professionalism.
  • A Bachelor’s Degree in Humanities, Law, Social sciences, Business, or any related field.
  • At least 4-6 years of work experience as an Executive Assistant.
  • Excellent communication skills: at least level C1 in English.
  • Ability to speak German is an additional advantage.
  • Ability to work well under pressure and stay flexible when tight deadlines arise.
  • Good computer literacy and technological skills.
  • Proven ability to pay attention to details.
  • Profuse writing and presentation skills.
  • Good communication and interpersonal skills.
  • Ability to listen attentively and follow given instructions.
How to Apply

Please send your CV to hr@weststar.com.ng

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