Job Purpose:
- Provides full administrative and secretarial support to the CEO in order to ensure smooth management of the CEO’s day-to-day affairs.
- Handles all enquiries from key stakeholders via emails/calls and disseminates same to the appropriate channel.
- Handling confidential information and facilitating smooth communication between the CEO and various stakeholders.
Responsibilities:
- Manages the schedule of the CEO as required – maintains calendars including scheduling of appointment and meetings for or on behalf of the CEO.
- Coordination of meetings including the preparation of agenda, minutes taking, preparation and circulation of minutes. Also, follow up on action points agreed at the meeting as assigned.
- Take initiative as appropriate in the absence of the CEO.
- Receives all incoming correspondents that’s addressed to the CEO and ensures timely presentation of same to the CEO.
- Performs all administrative task i.e., filing, documentation, photocopy, and scanning.
- Build and maintain positive relationships with key stakeholders, both internal and external to the organization. Represent the CEO in a professional manner, fostering goodwill and enhancing the CEO’s reputation.
- Successfully plan and execute travel arrangements, minimizing disruptions and ensuring the CEO’s travel requirements are met efficiently.
- Promptly disseminate all enquiries/complaints from key stakeholders either via emails/calls to the appropriate personnel for prompt response to their enquiries.
- Liaise with the Branch Managers to get timely sales data report, which will be compiled and sent to the CEO.
- Sends out invites to clients and key stakeholders for special organized Mikano programmes and follow up to confirm attendance.
- Assist the CEO in managing special projects by conducting research, collecting data, and preparing reports. Track project milestones, deadlines, and deliverables to ensure timely completion.
- Maintain confidentiality and handle sensitive information with discretion. Organize and manage files, records, and documents to ensure easy retrieval and access for the CEO.
- Contribute to the successful execution of projects by providing timely research, reports, and coordination support, ensuring project milestones are met.
- Any other job-related duties assigned by the CEO.
Job Requirements:
- Bachelors/HND Degree in Economics, Secretarial Studies or any related discipline.
- Relevant postgraduate and or professional qualification would be an added advantage.
- Minimum of 3 years in hands-on experience performing similar responsibilities
- Minimum of 2+ years of experience as Executive Assistant and Secretarial duties at a senior level.
How to Apply
Interested and qualified candidates should send their detailed CV, including contact phone numbers to: recruitment@mikano-intl.com or careers@mikano-intl.com using the Job Title as the subject of the mail.