Job Responsibilities
- Conserves the MD/CEO time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Responsible for day-to-day management of the MD/CEO’s calendar and activities to ensure high value time utilization of the MD/CEO in relationship to external and internal requirements. Brief/update the MD/CEO on upcoming meetings and ongoing obligations.
- Drafts documents or conducts research to further the MD/CEO’s work in program and or development.
- Attending meetings with the MD/ CEO when and where necessary and representing him by
- Responsible for the timely preparation and presentation of materials for key external and internal meetings involving the MD/CEO.
- Assist in the prioritization of tasks, activities and issues requiring the MD/CEO attention to ensure they are acted upon in a timely manner and assist in following up on requests made by the MD/CEO
- attending meetings in the MD/CEO absence when and where necessary.
- Works with Business Development, Communications, Administrative, Project, and other teams to prepare the MD/CEO for external meetings, presentations and events, and ensures timely follow up of all action items.
- Take notes, record observations and gather contact information of meeting/event as it relates to the MD/CEO.
- Prepares briefing memos and relevant updates for the MD/CEO on outstanding projects, identifies issues, develops contingencies and suggests remedies.
- Assists with or manages special projects which may include PR, securing high profile speaking engagements, weekly, monthly, quarterly and annual reports, or specific personnel and organizational development initiatives.
- Provides regular operating status reports to the MD/CEO as needed, assisting the MD/CEO during operational reviews through follow up on assigned performance tasks and deadlines.
- Maintains customers’ confidence and protects operations by keeping information confidential.
- Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
- Maintains MD/ CEO office supplies inventory by checking stock to determine inventory level; engaging with the logistics team, anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
- Prepares reports by collecting and analyzing information.
- Supports the CEO in dealing with confidential or sensitive personnel or other organizational matters and work with the MD/CEO to foster a success-oriented, positive, high integrity organizational culture.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Contributes to team efforts by accomplishing related results as needed.
- Any other duties as assigned by the Managing Director
Requirements
- Candidates should possess a Bachelor’s Degree / Master’s Degree qualification with 4 – 5 years of work experience.
How to Apply
Interested and qualified candidates should forward their CV to: career@ithorizonsng.com having bdiji@ithorizonsng.com using the Job Position as the subject of the email.