Job Purpose
- To ensure co-ordination and execution of store administrative tasks including but not limited to accounting i.e. P n l report, daily stock management report, GP report, reports from FP and A, Inventory, ICG training, support office and other clerical roles in restaurant operation.
- Core Responsibilities and Key Result Areas
Key Duties and Responsibilities:
Store Financial
- Managing store documentations and transmitting same to Head Office.
- Posting of invoices and all other inter- stores transfers to the system (ERP)
- Confirm that Banking and DSA (Daily Sales Analysis) is carried out by Store Manager
- Managing weekly petty cash and float.
- Assist in the computation of monthly GP report.
- Collaborate with Finance Department and initiate timely preparation of Management report (such as P n L report).
- Supervise stock movement from receipts to its utilization and ensure accuracy and completeness.
- Participate in the monthly stock take exercise.
- Follow up with external vendors and government agencies on matters affecting the stores.
Operations Reporting
- Ensure daily Stock receiving, Stock control and update of all stock record
- Daily Stock Variance Report and weekly stock report – documentation and update
- Weekly ordering and stock requisition
- Update all entry on the Company ERP system. Ensure correctness and accuracy of data entry into the system
General Store Administration
- Collating Recruitment documentation, leave request etc and send to HR for verification
- Identify and investigate issues relating to ICG application.
- Spool operational report from ICG
- Train Store support officer on ICG usage
- Identify noncompliance stores with ICG.
- Maintaining Store Notice Board I.e. important contact details such as store hospital, staff meal roaster, Police contact, Deloitte Tip-Off are on the board
- Waste collection bills submitted in the stores.
- Handover of the cheques to vendors as cheques are sometimes left in the store undelivered to Vendors.
- Routinely check the register of the Security guards and their appearances
- Follow ups with Restaurant Manager/Store Manager on all regulatory and non-compliance issues (internal and external) to ensure resolutions based on action plan.
- Any other related Admin and/or clerical duties that may be assigned from time to time.
- Plan and ensure store visitation to confirm compliance
Key Performance Indicators
- Achieve daily stock movement, P n L report as planned
- Turnaround time to posting Transactions on SAP
- Weekly ordering and stock forecasting
- Achieve timeline for administrative functions
- Timeliness and Accuracy of periodic report
Knowledge Requirements
- Strong knowledge of Inventory Management in Food and beverage service company
- Knowledge of business and management principles involved in s resource allocation.
- Strong proficiency in MS i.e. use of Excel, Power Point and Word etc
- Timeliness in updating stock records and other documentation in store
- Timeliness in accuracy of invoice entry, GP and P n L Report
- Responsiveness of internal and external clients request
Job Specifications
- A minimum of a Bachelor’s degree in Accounting, Finance or its equivalent.
- Experience in Food and beverage service is an added advantage
- Membership of the Hospitality Professional Certification – HORECAB, or any other relevant hospitality certification will be an added advantage
- Minimum of 2 years’ experience in similar role
Decision Expectations
- Ensure best customer services – effectively coordinating the activities between the back and front house in delivering superior quality or customer service
- Manage inventory, ERP and documentations such as invoices in stores
- Manage operational periodic reporting such as GP, daily stock movement, P n L reports etc.
- Manage budget and keep cost under control
How to Apply
Interested and qualified? Go to Food Concepts Plc on career2.successfactors.eu to apply