New Store Support Officer at Food Concepts Plc

Job Purpose

  • To ensure co-ordination and execution of store administrative tasks including but not limited to accounting i.e. P n l report, daily stock management report, GP report, reports from FP and A, Inventory, ICG training, support office and other clerical roles in restaurant operation.
  • Core Responsibilities and Key Result Areas

Key Duties and Responsibilities:

Store Financial

  • Managing store documentations and transmitting same to Head Office.
  • Posting of invoices and all other inter- stores transfers to the system (ERP)
  • Confirm that Banking and DSA (Daily Sales Analysis) is carried out by Store Manager
  • Managing weekly petty cash and float.
  • Assist in the computation of monthly GP report.
  • Collaborate with Finance Department and initiate timely preparation of Management report (such as P n L report).
  • Supervise stock movement from receipts to its utilization and ensure accuracy and completeness.
  • Participate in the monthly stock take exercise.
  • Follow up with external vendors and government agencies on matters affecting the stores.

Operations Reporting

  • Ensure daily Stock receiving, Stock control and update of all stock record
  • Daily Stock Variance Report and weekly stock report – documentation and update
  • Weekly ordering and stock requisition
  • Update all entry on the Company ERP system. Ensure correctness and accuracy of data entry into the system

General Store Administration

  • Collating Recruitment documentation, leave request etc and send to HR for verification
  • Identify and investigate issues relating to ICG application.
  • Spool operational report from ICG
  • Train Store support officer on ICG usage
  • Identify noncompliance stores with ICG.
  • Maintaining Store Notice Board I.e. important contact details such as store hospital, staff meal roaster, Police contact, Deloitte Tip-Off are on the board
  • Waste collection bills submitted in the stores.
  • Handover of the cheques to vendors as cheques are sometimes left in the store undelivered to Vendors.
  • Routinely check the register of the Security guards and their appearances
  • Follow ups with Restaurant Manager/Store Manager on all regulatory and non-compliance issues (internal and external) to ensure resolutions based on action plan.
  • Any other related Admin and/or clerical duties that may be assigned from time to time.
  • Plan and ensure store visitation to confirm compliance

Key Performance Indicators

  • Achieve daily stock movement, P n L report as planned
  • Turnaround time to posting Transactions on SAP
  • Weekly ordering and stock forecasting
  • Achieve timeline for administrative functions
  • Timeliness and Accuracy of periodic report

Knowledge Requirements

  • Strong knowledge of Inventory Management in Food and beverage service company
  • Knowledge of business and management principles involved in s resource allocation.
  • Strong proficiency in MS i.e. use of Excel, Power Point and Word etc
  • Timeliness in updating stock records and other documentation in store
  • Timeliness in accuracy of invoice entry, GP and P n L Report
  • Responsiveness of internal and external clients request

Job Specifications

  • A minimum of a Bachelor’s degree in Accounting, Finance or its equivalent.
  • Experience in Food and beverage service is an added advantage
  • Membership of the Hospitality Professional Certification – HORECAB, or any other relevant hospitality certification will be an added advantage
  • Minimum of 2 years’ experience in similar role

Decision Expectations

  • Ensure best customer services – effectively coordinating the activities between the back and front house in delivering superior quality or customer service
  • Manage inventory, ERP and documentations such as invoices in stores
  • Manage operational periodic reporting such as GP, daily stock movement, P n L reports etc.
  • Manage budget and keep cost under control
How to Apply
Interested and qualified? Go to Food Concepts Plc on career2.successfactors.eu to apply

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