Office Administrator at African Industries Group – AIG

Job Description

• Our company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel.
• The office administrator’s role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings.
• In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.

Responsibilities

• Welcoming visitors and directing them to the relevant office/personnel.
• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
• Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
• Performing book keeping tasks such as budget tracking.
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
• Purchasing office supplies, equipment, and furniture.
• Overseeing the maintenance of office facilities, and equipment.
• Performing other relevant duties when needed.

Requirements

• High School Diploma or a Bachelor’s Degree in Business, Administration, or a related field.
• 2 or more years’ office administration experience.
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook,Corel draw and Access).
• Comfortable handling confidential information.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Fast learning.