Office Administrator at Wartsila Marine

• In this fast-changing world of energy, we are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services – together. Want to join the ride?

Objectives of the role

• Ensure general management of office by overseeing operational efficiency, effective communications, and other strategic and tactical planning
• Manage company facilities, vendor contracts and relations, and office functions and services
• Serve as primary liaison between company staff and building managers, providing information, answering questions, and responding to requests
• Oversee and achieve organizational goals while maintaining an efficient, productive, and positive office culture and employee experience

Main Responsibilities Are As Follows

• Coordinate daily activities to ensure efficiency and maintain compliance with company policy
• Maintaining office equipment.
• Manage agendas, travel plans and appointments
• Manage emails, letters, packages
• Support budgeting activities where applicable
• Create and update databases, documents and records where applicable
• Track and replace office supplies as necessary
• Submit reports and prepare proposals and presentations as needed
• Assist colleagues whenever there is an opportunity to do so
• Support local internal communications – Example: posting about events, sharing relevant global posts on regional social media communities
• Organizing of events. This includes staff meetings, training sessions, and social events. Coordinating logistics, booking venues, or arranging catering

You will shine in this role when you have

• Do you have University Degree in business or equivalent?
• 2-4 years relevant experience
• Excellent communication skills
• Good prioritising skills
• Ability to work under pressure meeting tight deadlines
• Good team player
• Advanced PC skills: MS Office