Office Assistant/Cleaner at International Masters Security Systems (IMSS) Limited

Job Summary

  • The Office Assistant/Cleaner is responsible for a variety of office support duties and to carry out the cleaning function for the organisation.

Duties and Responsibilities
Cleaning:

  • Perform cleaning functions as required, including washing, sweeping, dusting, vacuum-cleaning, and polishing.
  • Clean surfaces, including floors, furniture, walls, doors, windows, carpets, curtains, washroom towels consistently.
  • Keep office rooms, kitchen, and toilets clean and hygienic.
  • Maintain and clean all cleaning equipment utilized.
  • Empty and clean wastepaper baskets; transporting waste material to designated collection points.
  • Ensure that the office compound is clean.
  • Always ensure cleanliness of facilities and report any instances of damage and mismanagement to the Admin Manager.
  • Ensure Health & Safety regulations are followed by all staff and visitors.

Administrative Duties:

  • Answer, screen and forward any incoming phone calls while providing basic information when needed.
  • Receive and serve visitors by greeting, welcoming, directing and announcing them appropriately.
  • Prepare refreshments for visitors and for staff during meetings.
  • Arrange for meetings by securing refreshments.
  • Scanning, photocopying, and filing documents.
  • Supporting departmental staff by conducting research and compiling data upon request.
  • Managing inventory of office supplies, by making requisitions for kitchen sundries and office stationery monthly and ensuring adequate stock. Submit requests for all utilities needed early to the Admin Manager.
  • Ensure that the office is constantly running with enough toiletries, washroom, general office (e.g., door mats and dusters) and kitchen accessories.
  • Report all deficiencies and faults in area of operation to Admin Manager in due time.
  • Assist with general filling.
  • Assists with printing photocopying and preparation of materials needed for training, meetings, seminars/ workshop.
  • Make adjustments and conduct minor repairs.
  • Perform light accounting duties as requested by Finance staff.
  • Accountable for all office equipment to him/her.
  • Any other general administrative duties as will be assigned from time to time.

Logistics:

  • Assist in handling logistics as directed by the Admin Manager or senior staff.
  • Receive and sort office letter/deliveries/couriers.
  • Distributing office letters to partner institutions.
  • Receiving office letters, opening, sorting, and distributing to the appropriate staff.
  • Assist in scheduling travel arrangements for staff.

Education and Qualifications

  • Completion of at least Secondary education.
  • At least one year working experience in a similar position.
  • Ability to work with computers.
  • Sufficient knowledge of Microsoft Office packages.
  • Secretarial/ office management background will be an added advantage
  • Proficient in spoken and written English.

Competencies and Skills Required:

  • Good verbal and written communication skills.
  • Good interpersonal skills.
  • Ability to multitask/work well under pressure.
  • Excellent interpersonal and customer service skills.
  • Ability to work with minimum supervision.
  • Must have an eye for details.
  • Ability to learn quickly.
  • Ability to use modern office equipment.
  • Ability to understand and follow simple written and oral directions
  • Ability to use appropriate initiative as may be required in a given situation.
  • Time management skills.
  • Ability to identify and organize resources needed to accomplish tasks.

Personal Attributes Required for Appointment:

  • Highest Standards of Ethics, Integrity, and Professionalism; Honest and Trustworthy; Confidential; Patient; Positive Attitude and Behaviour; Paying Attention to Details; Self-motivated; Resourceful.

Note

  • Candidate must be resident of: Obalende, Ikoyi and Victoria Island.
  • All correspondents will be via email.

How to Apply

Interested and qualified candidates should forward their CV to: career@imssng.net using the position as subject of email.

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