Job Summary
- The Office Assistant/Cleaner is responsible for a variety of office support duties and to carry out the cleaning function for the organisation.
Duties and Responsibilities
Cleaning:
- Perform cleaning functions as required, including washing, sweeping, dusting, vacuum-cleaning, and polishing.
- Clean surfaces, including floors, furniture, walls, doors, windows, carpets, curtains, washroom towels consistently.
- Keep office rooms, kitchen, and toilets clean and hygienic.
- Maintain and clean all cleaning equipment utilized.
- Empty and clean wastepaper baskets; transporting waste material to designated collection points.
- Ensure that the office compound is clean.
- Always ensure cleanliness of facilities and report any instances of damage and mismanagement to the Admin Manager.
- Ensure Health & Safety regulations are followed by all staff and visitors.
Administrative Duties:
- Answer, screen and forward any incoming phone calls while providing basic information when needed.
- Receive and serve visitors by greeting, welcoming, directing and announcing them appropriately.
- Prepare refreshments for visitors and for staff during meetings.
- Arrange for meetings by securing refreshments.
- Scanning, photocopying, and filing documents.
- Supporting departmental staff by conducting research and compiling data upon request.
- Managing inventory of office supplies, by making requisitions for kitchen sundries and office stationery monthly and ensuring adequate stock. Submit requests for all utilities needed early to the Admin Manager.
- Ensure that the office is constantly running with enough toiletries, washroom, general office (e.g., door mats and dusters) and kitchen accessories.
- Report all deficiencies and faults in area of operation to Admin Manager in due time.
- Assist with general filling.
- Assists with printing photocopying and preparation of materials needed for training, meetings, seminars/ workshop.
- Make adjustments and conduct minor repairs.
- Perform light accounting duties as requested by Finance staff.
- Accountable for all office equipment to him/her.
- Any other general administrative duties as will be assigned from time to time.
Logistics:
- Assist in handling logistics as directed by the Admin Manager or senior staff.
- Receive and sort office letter/deliveries/couriers.
- Distributing office letters to partner institutions.
- Receiving office letters, opening, sorting, and distributing to the appropriate staff.
- Assist in scheduling travel arrangements for staff.
Education and Qualifications
- Completion of at least Secondary education.
- At least one year working experience in a similar position.
- Ability to work with computers.
- Sufficient knowledge of Microsoft Office packages.
- Secretarial/ office management background will be an added advantage
- Proficient in spoken and written English.
Competencies and Skills Required:
- Good verbal and written communication skills.
- Good interpersonal skills.
- Ability to multitask/work well under pressure.
- Excellent interpersonal and customer service skills.
- Ability to work with minimum supervision.
- Must have an eye for details.
- Ability to learn quickly.
- Ability to use modern office equipment.
- Ability to understand and follow simple written and oral directions
- Ability to use appropriate initiative as may be required in a given situation.
- Time management skills.
- Ability to identify and organize resources needed to accomplish tasks.
Personal Attributes Required for Appointment:
- Highest Standards of Ethics, Integrity, and Professionalism; Honest and Trustworthy; Confidential; Patient; Positive Attitude and Behaviour; Paying Attention to Details; Self-motivated; Resourceful.
Note
- Candidate must be resident of: Obalende, Ikoyi and Victoria Island.
- All correspondents will be via email.
How to Apply
Interested and qualified candidates should forward their CV to: career@imssng.net using the position as subject of email.