Officer/Senior Officer Internal Control at Tropical General Investments (TGI) Group

Job Summary

• To support operational audit functions

Duties & Responsibilities:

• Ensure the timely escalation of anti-fraud information and any other information that may have material implication on the business if not timely remediated at Warehousing operations or Production process.
• Compliance to Operational Audit warehouse 49 points of audit check.
• Ensure the accuracy of warehouse documentations and verification of all incoming and outgoing items.
• Ensure that all documentations are tracked for system posting with supporting document.
• Excellent interpersonal skills with cross – functional departments ensuring adherence of controls.
• Support operations to facilitate good control environment by providing daily reports for effective execution on control.
• Monitor controls, provide inputs to prevent and detect errors, pilferage, and fraud.

Job Specific Responsibilities:

• Ensure Physical products/stocks released from production floor match with the details of Finished goods transfer note (FGTN) and duly signed by all parties.
• Cycle count of warehouse physical stocks to ensure it always match with the bin card and system balance.
• Ensure physical quantity loaded match with the loading chart, supply chain loading advise ticket, and invoice.
• Confirmation of existence of invoice and Transfer order for all dispatch
• Ensuring approval exist in a case of request for invoice re-print i.e., invoice is not duplicated.
• Verifying the prices, discounts on the invoice
• Verifying correctness and validity of credit memos
• Ensuring Returnable Gate pass document is prepared and further system documentation of any Non-Stock Items taking out on Returnable basis. Furthermore, monitor their closure in system when returned.
• Checking to ensure Vehicles Logbooks are correctly updated for regular fuel approval.
• Checking Gate pass, system posting for diesel dispatch on Regular basis
• Checking Diesel & Petrol Offloading documentation, dipping and receipts into Tanks
• Monitoring Pending Invoices updating and Actual dispatches
• Ensure Manual Waybills regularization within 24hrs whenever used for any reason.
• Ensure timely regularization of Pending GRN within 24hrs after transaction.
• Cash validation through daily check of cash register balances and ensuring proper reconciliation with SAP/Navision postings as applicable.
• Preparation of daily reports as required by the department, presenting daily pending Invoice Status.
• Any other assignment as directed by the coordinator, HOD.
• Adhering to the 49 points of warehouse audit check to extent applicable and report to the Line Manager.

Education/Knowledge, Skills, Attributes, Experience & Other Requirements:

• BSC/HND in Accounting/ Finance/ costing
• 2-3 years of experience in Audit, Operations, Finance & Accounts
• SAP/Navision experience will be an added advantage.
• Functional expertise
• Team spirit
• Interpersonal skills & team management
• Problem solving
• Communication
• Computer literacy and IT skills