Personal Assistant (PA) – GMD at Citygate Global

Role Summary

• We are seeking a highly organized and discreet Personal Assistant (PA) to provide comprehensive executive support to our Group Managing Director.
• The ideal candidate will be exceptionally professional, proactive, and skilled in managing complex schedules while handling confidential matters with utmost discretion. Also, the candidate must be computer literate and have high proficiency in all Microsoft Suites packages.

Key Responsibilities

• Manage GMD’s calendar, including scheduling meetings, appointments, and travel arrangements
• Coordinate and prepare for board meetings, executive committees, and high-level presentations.
• Draft and edit correspondence, presentations, and reports.
• Handle confidential documents and information with absolute discretion.
• Act as the primary point of contact between GMD and internal/external stakeholders.
• Organize meetings, conferences, and events.
• Ensure GMD is properly prepared for all meetings with necessary documents.
• Send reminders and follow-up messages for important meetings and deadlines.
• Process expense reports and manage reimbursements.
• Manage subscriptions and memberships.
• Organize and maintain physical and digital filing systems.
• Coordinate with various departments on GMD’s behalf.
• Screen and direct queries to appropriate channels.
• Maintain relationships with key external contacts.
• Coordinate with vendors and service providers.
• Handle post-event documentation and follow-up.

Job Requirements

• Education – Must have a minimum of HND/BSc. degree in any discipline. MSc/MBA degree on the other hand will be an added advantage.
• Experience – Must have a minimum of 5 years experience as an Executive Assistant at a senior management level.
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Must be computer literate enough and have high proficiency in Microsoft Suites (Excel, Word, PowerPoints).
• Attention to detail and high level of accountability, efficiency and accuracy.
• Knowledge of business protocol and etiquette.
• Exceptional time management, and customer service skills.
• Exceptional organizational and planning skills
• Ability to work under pressure.
• Strong Work Ethic
• High Emotional Intelligence
• Crisis Management Ability.