Procurement Officer at Youth Empowerment and Development Initiative (YEDI)

  • Salary Range₦200,000 – ₦300,000/month

Project Description

  • The Youth-Powered Ecosystem to Advance Urban Adolescent Health Activity (referred to as YPE4AH) is a five-year (2020 – 2025) USAID funded project implemented YEDI and its partners.
  • The primary goal of the project is to improve the health and well-being of urban, underprivileged adolescents aged 15 – 19 by increasing voluntary family planning (FP) uptake and continued use – from a holistic, human capital perspective.
  • The youth-powered ecosystem centres on Youth Hubs – safe spaces for youth to seek and access FP and reproductive health (RH) information and referrals.
  • YPE4AH will adapt and scale up evidence-based, high-impact SKILLZ curricula, which combine sports and fun-based activities and group sessions led by Youth Coaches/mentors to spur healthy behaviour change and shift attitudes for more equitable gender sensitive norms.

Task & Responsibilities

  • Ensure full knowledge of the process for receiving procurement requests, processing, and following up on the deliveries.
  • Receive Procurement Requisition Forms after being registered, and reviewed by the Finance/Admin officer and responsible staff.
  • Ensure the necessary approvals are obtained before execution.
  • Procure goods and services efficiently and in compliance with standards seeking the best value for money.
  • Assist in conducting appropriate solicitation (for goods and services, etc.) following the organization’s guidelines.
  • Establish and maintain sound working relationships with suppliers and stakeholders.
  • Ensure compliance with organizational and donor policies.
  • In liaison with the supervisor, program, and finance team, coordinate preparation, evaluation, analysis, and approval of bids and tenders.
  • Building and managing effective relationships with internal and external stakeholders to achieve common goals.
  • Take minutes of and coordinate the Procurement Evaluation Committee agenda, meetings, etc.
  • Streamline procedures and resolve problems related to procurement processes in his/her custody.
  • Consolidate and circulate Bi-Weekly procurement status reports to user departments.
  • Follow up with vendors for timely deliveries,
  • Liaise with the requestor to ensure proper delivery including technical pre-delivery inspections are appropriately carried out.
  • Issuance of purchase order in a timely manner, liaising with vendors and internal stake holders at the time of confirming an order.
  • Compile all the documentation and forward for payment, following up with Finance to ensure timely settlement of invoices.
  • Ensure that for all procurements, copies of documents are retained and filed.
  • Ensure that for all procurement and contract trackers are updated retained and filed.
  • Ensure that the monthly procurement and contracts reports are updated and sent.
  • Act as the contact person for filing and retrieving of all documents in procurement.
  • Continuously monitor requisitions to ensure that proper procedures are followed, and policies are enforced.
  • Any other duties as assigned.

Job Requirements

  • Candidates should possess relevant qualifications
  • Minimum three years of experience in procurement, supply chain management or related field.
  • Experience with NGO on USAID projects, and other donors.
  • A clear understanding of procurement policies, ethics and compliance is essential.
  • Good interpersonal skills, ability to work independently and cooperatively with team members, strong organizational skills, and high sense of responsibility.
  • Demonstrated attention to detail and prioritization skills.
  • Good computer skills are required, knowledge of MS Office programs, especially in MS Excel.
  • Positive and communicative attitude.
  • Willingness to learn and to progress professionally.
How to Apply

Interested and qualified candidates should send their Cover Letter and Resume to: recruitment@yedinaija.org using “Procurement Specialist” as the subject of the email.

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