About the job
- Tips: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall.
Responsibilities
- Ensure full knowledge of the process for receiving procurement requests, processing, and following up on the deliveries.
- Receive Procurement Requisition Forms after being registered, and reviewed by the Finance/Admin officer and responsible staff.
- Ensure the necessary approvals are obtained before execution.
- Procure goods and services efficiently and in compliance with standards seeking the best value for money.
- Assist in conducting appropriate solicitation (for goods and services, etc.) following the organization’s guidelines.
- Establish and maintain sound working relationships with suppliers and stakeholders.
- Ensure compliance with organizational and donor policies.
- In liaison with the supervisor, program, and finance team, coordinate preparation, evaluation, analysis, and approval of bids and tenders.
- Building and managing effective relationships with internal and external stakeholders to achieve common goals.
- Take minutes of and coordinate the Procurement Evaluation Committee agenda, meetings, etc.
- Streamline procedures and resolve problems related to procurement processes in his/her custody.
- Consolidate and circulate Bi-Weekly procurement status reports to user departments.
- Follow up with vendors for timely deliveries,
- Liaise with the requestor to ensure proper delivery including technical pre-delivery inspections are appropriately carried out.
- Issuance of purchase order in a timely manner, liaising with vendors and internal stake holders at the time of confirming an order.
- Compile all the documentation and forward for payment, following up with Finance to ensure timely settlement of invoices.
- Ensure that for all procurements, copies of documents are retained and filed.
- Ensure that for all procurement and contract trackers are updated retained and filed.
- Ensure that the monthly procurement and contracts reports are updated and sent.
- Act as the contact person for filing and retrieving of all documents in procurement.
- Continuously monitor requisitions to ensure that proper procedures are followed, and policies are enforced.
- Any other duties as assigned.
Qualifications
- Minimum three years of experience in procurement, supply chain management or related field.
- Experience with NGO on USAID projects, and other donors.
- A clear understanding of procurement policies, ethics and compliance is essential.
- Good interpersonal skills, ability to work independently and cooperatively with team members, strong organizational skills, and high sense of responsibility.
- Demonstrated attention to detail and prioritization skills.
- Good computer skills are required, knowledge of MS Office programs, especially in MS Excel.
- Positive and communicative attitude.
- Willingness to learn and to progress professionally.
How to Apply
Interested candidates should please send a cover letter and resume to: recruitment@yedinaija.org using “Procurement Officer ” as the subject line of the email.
Note: Only shortlisted applicants will be contacted.