Project Admin Officer at Food Concepts Plc

Job Purpose

• To oversee and perform administrative functions concerned with a project

Core Responsibilities and Key Result Areas

Project Administration

• Ensure project’s administrative and financial activities comply with rules and regulations
• Support development and preparation of result – oriented work plans, critical paths and other project management tools
• Provide support to the implementation of the internal standard operating procedures
• Coordinate the arrangement of appointments and meetings, including compilation of briefing and presentation materials, speeches, ground information and documentation
• Provide translation of simple correspondence and act as an interpreter and take meeting minutes if required
• Support preparation of budgets and provide information for audit needs
• Arrange travel and hotel reservations, obtain necessary travel authorizations as required
• Provide administrative support to organization on conferences, workshops and retreats as required;
• Maintain an up-to-date list of inventory of the project and support annual physical verification by checking the accuracy of records and location of property;
• Act as a custodian for the management of project stationary supplies including maintenance of stock list of stationary, distribution of stationary as required and keeping the log of distribution
• Maintain filing system ensuring safekeeping of confidential materials and documents

Key Performance Indicators

• Estimate of project completion
• Deviation of planned budget
• Percentage of milestone missed
• Cost variance

Knowledge Requirements

• Good knowledge of administrative rules and regulations
• Knowledge of Project Management
• Knowledge of Time Management
• Demonstrates Supervisory skills

Job Specifications

• A minimum of a Bachelor’s degree in Business administration, Public administration or related field is required.
• Possession of any relevant certification is an added advantage
• Minimum of 2 years’ experience in similar role

Decision Expectations

• Provide effective administrative and logistics support to the project in compliance with rules and regulations policies and strategies
• Maintain filing system ensuring safekeeping of confidential materials and document