Senior Manager, Compensation and Benefits at Food Concepts Plc

Job Purpose

• The Job holder will be responsible for developing and planning our company’s compensation and benefits programs.
• You will be responsible for reviewing and modifying existing programs, ensuring these comply with current legislation, supporting the recruitment process, and managing day-to-day compensation and benefits-related activities

Core Responsibilities and Key Result Areas

Strategic Planning and Implementation

• Manages the implementation and administration of compensation programs.
• Ensure consistent monitoring, implementation, and compliance with labour legislation laws
• Develop and implement techniques for compiling, preparing, and presenting data.
• Co-ordinate organizational staff costs for the annual budget process
• Develop and implement HR metrics that enable informed decisions.
• Design and implement compensation packages, bonus, and benefits programs that aligns with the company’s strategy plan.
• Ensure salaries and benefits comply with current legislation about human rights and pay equity.
• Identify trends and implement new practices such as technology and incentives to engage and motivate employees.
• Renew our compensation plans with monetary and non-monetary benefits based on employee needs.
• Keep track of prevailing pay rates and make sure we offer competitive compensation plans.
• Evaluate using surveys and reports on the effectiveness of employee benefit programs.

Compensation and benefits management

• Ensure compensation reviews based on classification or reclassification of jobs, promotions, etc.
• Ensure cross-checking and reviews of figures prior to payment of compensations and benefits to ensure accuracy
• Ensure administration of the Human Resources Information System (HRIS) to achieve timelines and efficiency
• Acts as consulting for HOD regarding compensation-related issues
• Ensures compliance with federal, state and local compensation laws and regulations.
• Review and deploy periodic compensation activities (i.e. payroll, incentives, benefits, and other statutory obligations) every month and ensure all employees are paid promptly and accurately
• Advises management on total staff costs monthly, quarterly, and annual for strategic decisions as they relate to revenue, operating costs by location and brands.
• Annual tax filing data collection.
• Salary and benefits data analysis on industry.
• Ensure that company compensation and benefits structure is updated periodically against market rates.
• Coordinate the computation and payment of incentive schemes in Business divisions.
• Manage annual staff cost budget of business divisions.
• Maintain internal compensation and benefit equity.
• Analyse retrospective pay progression of employees periodically i.e., promotion and internal pay review.
• Liaise with government agencies to ensure receipts of compliance certificates i.e. Pension, NSITF, etc.
• Monitor and track group life insurance and personal accident insurance benefits for employees.

Payroll Management

• Prepare and deploy payroll activities every month and ensure all employees’ salaries, benefits and allowances are paid promptly and correctly for business divisions
• Manage the process of gathering and locating MPR from stores and business units. Creating Pre-payroll variance report which includes but not limited to New hires, disengagement, leave and absence deduction, disciplinary, salary reviews/promotions
• Ensure all input from the Pre-payroll variation and correctly enter into the Human Resources Information System subject to approvals
• Ensure that payroll report and payroll deduction report to reflect all salaries and allowances and deductions i.e. statutory or company deduction
• Prepare variance report to show the difference in pay comparison between months and ensure accurate explanation for variance as applicable
• Prepare bank payment report, Pension Remittance Report, Tax Remittance Report, Re-imbursables report. FCMCTS report, Statutory deduction report i.e. NHF, NSITF and any other report as indicated in the payroll activities for each month
• Ensure new hire computation and Termination computation for voluntary and involuntary termination of contract following the company policies and procedures. Communicate to banks of employee exits and ensure that discharge letter/letter of indebtedness are communicated to employee as applicable
• Resolve all payroll enquiries including suspended salaries and allowances, returned salaries, refunds, tax issues etc

Operational/Administrative Functions

• Maintain relations with Internal and external stakeholders Finance Department, labour authorities etc
• Participate in business review meetings with different business divisions providing guidance on matters spanning across staff cost in relations to Profit and Loss relations.
• Participate in Ad Hoc meetings for the purpose of implementing initiatives that impact business strategy
• Keep the records; documents and files relating to all staff
• Ensure all due correspondences, memos, reports and certificates are tracked in each employees files
• Provide periodic up to date report on key Human Resources metrics and activities as it relates to the business division

Records Management

• Create and manage the HR Database
• Share database information such as physical files and folders with only approved recipients
• Keep the records, documents and files, relating to all employees compensation of the organization
• Track the in and out of the files and the document contents of the files

Reporting and Supervision

• Plan, assigns and supervises Human Resources staff
• Implement Human Resources Initiatives and operations
• Plan, schedule, coordinate, review and report on the work of Human Resources staff
• Ensure periodic HR reports/metrics to Head, Human Resources Services

Key Performance Indicators

• Yearly update of Compensation and Benefits Programs to industry
• Meet timelines for Payroll, Incentives and other employees compensation
• Turnaround time to resolve payroll issues/enquiries
• Payroll and/or compensation payment errors
• Achievement of Departmental and Individual Personal Development Plans

Knowledge Requirements

• Extensive experience in leading compensation and benefits programs, along with excellent decision-making skills.
• Knowledge of all federal, state and local regulations and compliance requirements related to employee compensation.
• Strong analytical skills and ability to interpret and communicate data.
• Computer proficiency and technical aptitude with the ability to use Microsoft products, including Excel.
• Strong leadership and team management skills.
• Excellent time management skills and ability to plan and set priorities.
• Excellent verbal and written communication skills.
• Strong interpersonal skills in dealing with senior management.

Job Specifications

• A good first degree in social/management/physical sciences
• Possession of a Post graduate degree in Human Resources/Business Administration or related field is an added advantage
• Membership of CIPM, HRCI, CIPD with professional certifications or any other related professional qualification is required.
• Minimum of 6 – 8 years’ experience in a similar role