Senior Manager Procurement at Food Concepts Plc

Job Purpose

• To Develop and/or update procurement policies and procedures; and develop a centralized procurement program that will add value and efficiency to the organization. Responsible for developing a strategic approach to the corporate procurement and material management process for the purchase of direct and indirect goods and services.

Core Responsibilities and Key Result Areas

Strategic Planning and Alignment

• Assesses business requirements and recommend strategies  to achieve objective
• Develop and communicate a procurement business plan; establish, communicate and implement long-term goals for the department in order to promote effectiveness and efficiency.
• Develop, communicate and administer procurement team performance and development plans and appraisals.
• Serve as the primary contact for procurement related questions, policy and procedure interpretation and alignment by all departments.

Procurement Management

• Oversee contract development and administration.
• Manage current procurement policies, procedures and programs with a focus on their ability to enhance organizational value and efficiency
• Develop a centralized procurement program that adds value and efficiency to the organization
• Development of KPIs for strategic sourcing which drives continuous improvement
• Set up policies and guidelines for delivering commercial and cost- effective purchasing process for the business
• Manage workflow from initiation to completion
• Managing and cultivating new and existing relationship with a large portfolio of supply vendors
• Research and anticipate shifts in the negotiating power of suppliers and develop effective negotiation strategies with the aim to secure profitable deals
• Develop and implement forward thinking procurement strategies to both optimize spending and minimize risk and generate savings
• Discover profitable suppliers and initiate business and organization partnerships
• Negotiate with external vendors to secure advantageous terms
• Plan and approve the ordering of necessary goods and services
• Track and report key functional metrics to reduce expenses and improve effectiveness
• Collaborate with key persons to ensure clarity of the specifications and expectations of the company
• Oversight of the supplier evaluation and purchase negotiation process
• Work with other operational planning staff to analyse the material needs of the organization and create a procurement plan
• Monitor the purchasing reports for all the agreements they have with suppliers and vendors

Risk and Cost Management

• Manage unfavorable events through analysis of data and prepare control strategies
• Perform risk management for supply contract
• Control spend and build a culture of long-term saving on procurement costs
• Protection of Food Concepts from possible risks related to the procurement of goods and services
• Examine and test existing contracts
• Ensure clear audit trail, process transparency and clarity of roles of individual parties in the Procurement process
• Manage the budget on company’s overall cost of sales and Procurement Department annual expense
• Reporting and Supervision
• Plan, assigns and supervises staff
• Implement Initiatives and operations
• Plan, schedule, coordinate, review and report on the work of staff

Key Performance Indicators

• Achievement of Company Sales, EBITDA, GP, PAT targets
• Achievement of Supply Chain Department’s budget/targets/objectives
• Achievement of Individual Personal Development Plans

Knowledge Requirements

• Strong industry knowledge
• Strong interpersonal relationship, communication and presentation skills
• Advance Knowledge of Inventory Management
• Advance Knowledge of Cost management
• Advance Knowledge of applicable legislations, as well as policies and procedures
• Demonstrates expertise in Procurement management
• Educates team and internal users on procurement processes
• Enforces agreed decisions

Job Specifications

• A good first degree in social/management/physical sciences
• Possession of a Post graduate degree in Supply Chain Management/Procurement/Business Administration or related field is an added advantage
• Membership of the CIPS, CILS, CILCS, CISCOM, Lean Six Sigma or any other related professional qualification is required.
• Minimum of 8 years’ experience in a similar role, especially in the QSR/Food Industry sector

Decision Expectations

• Acts on defined procedures and decisions
• Enforces agreed decisions
• Plans own work schedule and work schedule of subordinates
• Assigns work to subordinates
• Monitor subordinates’ work performance
• Appraises/evaluates subordinates’ performance