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Team Assistant at Lafarge Cement

by Sammy
vacancy

Summary

  • The Team Assistant provides support to the Head of Department by effectively managing his/her schedule and performing a wide variety of responsible, complex and confidential administrative, secretarial, and analytical and research duties.
  • He/she will also support the wider team with administrative activities.

Main Activities and Responsibilities 

  • Organise extensive global travel, visas and accommodation, where required may attend meetings to take notes or dictation or to provide general assistance during meetings;
  • Hold as confidential, all aspects of the job designated confidential by the HOD and other Senior Managers.
  • Handle mail and correspondence of the office, responding to routine request for information.
  • Organise other travel arrangements for the team & regional visitors – transportation (Local).
  • Create Purchase Requisitions, follow through on Purchase Orders to payment for the function (P2P)
  • Manage expatriates rent renewals & monthly utility bills.
  • Attend to visitors and screening of phone calls, enquiries and request in a pleasant and efficient manner.
  • Maintain an efficient and well organized electronics and paper data collection and filling systems including confidential files.
  • Oversea & ensure compliance of all team members to record keeping.
  • Arrange appointments and maintain diaries.
  • Schedule & coordinate leadership & town hall meetings of the functions.
  • Organizing meetings and ensuring the HODs are well prepared for meetings.
  • Order and maintain office supplies and provide for the maintenance and repair of equipment.
  • Create and maintain a clean, attractive, orderly, safe and efficient office environment.
  • Track all outgoing actions, memos and transfer requests that are either sent out or received.
  • Work cooperatively with staff in other offices with the completion of large or time sensitive projects or emergencies.
  • Maintain a safe working condition and operated electronic and other equipment needed to carry out job functions and responsibilities.
  • Preparation of Departmental correspondence documents such as briefing papers, reports and presentations;
  • Support in Internal & external Commercial events and customer engagements.
  • File and retrieve corporate documents and reports.

Qualifications, Skills and Experience 

  • Preferably Graduate in any discipline
  • 3 – 7 years relevant experience
  • Communication: Must be able to communicate effectively, both orally and in writing
  • Time Management: Must have the skills to carry out tasks efficiently and effectively by prioritizing tasks.
  • Customer Services: Exemplary customer service skills including the ability to identify needs provide prompt response, and exhibit patience, respect and professionalism in all interactions.
  • Analytical skills: Must have the ability to interprete and present data
  • Project Management: able to organise and plan complex initiatives.
  • Computer skills: Must be highly proficient computer skills including Word, Excel, PowerPoint and e-mail applications

How to Apply

Interested and qualified? Go to Lafarge Cement on careers.holcimgroup.com to apply

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